Mô tả công việc

General office management such as ordering stationary and IT accessories for the office, name cards, sim cards, admin work for office expansion when required, etc.
General admin such as document printing, signatory and stamping, scanning, delivery etc… and other administrative support to departments in office and O&M team at Site.
Administrative for new hires such as laptop purchase and coordination with IT team for laptop installation, laptop delivery if the new hire is site-based amongst others (access card, stationery, sims card, name card, etc.)
Managing service facilities such as PPE, uniforms, employee profiles, employee insurance cards…
Processing Purchase Request and Goods Receipt on system for procurement needs from departments. Also collect payment documents from vendor, check and submit to finance team.
Managing company token and alignment with logistic vendors on token hand-over / take-over. Supporting in coordinating & checking logistics documents
Processing monthly payment for company services such as telephone fee, taxi, office rental, car rental, outsourcing employee service, courier service.
Coordinate and supervise in Visa procedure with external vendor.
Answering company incoming calls, receiving connection from internal/external side to service team.
Booking meeting rooms and conference facilities for service activities.
Arrange annual health check as required by local law for employee belong to service team. Update frequently for any local labor law change, which relating to our O&M team.
Supporting hotel booking, car rental for colleagues travelling to Vietnam and any ad-hoc administrative supports.
Translation of documents when required.
Arranging & archiving service document (service contract/agreement with client & sub-contractor, communication letter, Minutes of Meeting, general service document…)
Support site teams for any sending/receiving document.
Connect with foreign factories/offices (China, Thailand, Spain, EU…) for any communication/document transferring.
Covid-19 coordinator: support colleagues for entry approval application, HSE coordinator for Vietnam with support from regional HSE
Perform any other ad-hoc tasks as and when required.

Quyền lợi được hưởng

Basic Salary: 12.000.000 - 15.000.000 Gross
BHXH + BHYT

Yêu cầu công việc

Graduate in a relevant degree, or equivalent experience
Fluent in written and spoken English
Organized, pro-active and hardworking
Ability to work in a fast-paced and quickly evolving market
Excellent administrative skills and attention to detail
Ability to manage and prioritize multitasks
Able to work effectively and proactively without supervision
Desire to be a part of the Vietnam renewable energy transition
To possess a keen attitude and willingness to learn, remain motivated and ambition to progress within the industry